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    Bilingual Administrative Assistant

    Posted Date:

    3/10/2025

    Location:

    Bronx, NY

    Job ID#:

    11461

    Job Category:

    Administrative


    Join Our Team! Bilingual Administrative Assistant Needed at Hollywood Building Services



    Job Title: Bilingual Administrative Assistant

    Company Name: Hollywood Building Services

    Salary: $26-$29 per hour

    Industry: Commercial Construction

    Location: Bronx, NY 

    Job Overview

    Provide administrative support to the janitorial division of a busy building services company.  The administrative assistant will report to the Director of Housekeeping assisting with office functions and acting as a liaison to employees and clients.

    If you're looking for a team-oriented and supportive work environment where success is shared, Hollywood Building Services is the place for you!

    Who We Are
    Hollywood Building Services is a leader in commercial construction, offering high-quality, cost-effective solutions across the NYC Tri-State Area. We foster a culture of teamwork and accountability, ensuring that employees have the resources they need to excel in their careers.

     
     

    Key Responsibilities
    • General office functions (phones, email, filing, correspondence, etc.)
    •  Order office and janitorial supplies, keeping track of usage and reconciling orders against monthly invoices
    • Assist with payroll/timekeeping functions and act as a liaison to employees, as needed, including but not limited to coordinating coverage for call outs
    • Assist with employee paperwork, including but not limited to job applications, new hire forms, annual training
    • Prepare proposals and track status
    •  Prepare reports or documents
    • Provide support to managers and other employees, including support for other divisions of company, as needed
    • Organize and schedule appointments
    • Interact with clients
    • Other administrative duties, as needed

    Qualifications
    • Excellent oral and written communication skills
    • Attention to detail and problem-solving skills
    • High level of organization
    • Ability to prioritize among multiple projects and communicate issues or obstacles to completion promptly
    • Must have high level of experience and ability with Microsoft Office and other software
    • Experience with Janitorial Management software a plus; Ability to learn new software is a must
    • Bi-lingual (English/Spanish) required

    Perks & Benefits
    • Weekly Pay Cycle
    • Medical Insurance
    • Paid Time Off (Holidays, Vacation, Sick Days)

    Work Environment
    • Office/Warehouse
    • Full Time

    Equal Opportunity Employer
    Hollywood Building Services is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or veteran status.




     

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